Academic Advising provides assistance in all areas of a student's academic life. While college life can be overwhelming, academic advisors are available to provide support and guidance. Students are encouraged to work closely with their academic advisor throughout their years at BYU–Hawaii. Each advisor can help students make appropriate short and long term academic decisions.
Many of you have questions concerning this upcoming spring semester. We hope the information provided here will answer many of them. For clarification or help with questions that you may have, please contact your academic advisor or the respective department related to your question, as soon as possible.
Your Academic Advising Team
One of the first questions you all must answer is whether to take classes this spring semester or not. This decision will depend largely on your personal circumstances and if you have a reliable internet connection during spring. In brief, here are your choices:
- Take classes – Great - use your time productively and move forward with your education. Register for at least 8 credits to be full-time or 9 credits if you are receiving a scholarship. International students who remain in the U.S. must maintain full-time status. Students who are registered for 8 credits and remain in the U.S. are being covered for emergency care.
- Not take classes – this is allowed if you have returned to your home country or plan to do so by May 13. Simply request an LOA, or Leave of Absence, if you plan to take spring off but return in the fall. You may want to check with your academic advisor to see how this would affect your MAP. To request a Leave of Absence, click here: SP2020LOA (If requesting an LOA for Spring 2020 Semester, skip from Mode of Instruction for spring down to the bottom of this information to fall 2020 information so you do not miss fall registration deadlines)
- Part-time - domestic students may choose to take classes but less than full-time (less than 8 credits). In these cases, no university benefits would apply such as scholarship, housing, student medical benefit, etc.
Contact your academic advisor to let them know what your decision will be. They will help guide you through any required paperwork or processes.
If you think your graduation date will be pushed beyond your allotted time because of this COVID-19 crisis, please work with your academic advisor to make reasonable accommodations to still finish within your allotment. If extra time is needed, your academic advisor can then work with you to appeal for an extension. All COVID-19 related extensions must be submitted by the end of 2020.
Students who have internships that are planned for the Spring 2020 Semester or summer break are encouraged to postpone these opportunities until later dates. Contact the Ho'okele Department's Career Services division with any questions.
Mode of Instruction for Spring
We have two categories of classes in spring:
- Remote classes - All of our in-person classes for spring will be taught remotely in one of two ways (see below). This means that formerly face-to-face classes are now being taught remotely for spring and are listed as sections 01-299. Normal tuition rates apply. Students who are registered full-time for these courses will be eligible for University benefits (please see the COVID-19 FAQ: Spring 2020 Semester for a list of these adjusted benefits or contact the relevant department(s) for confirmation).
- Remote sync –some classes will be synchronous - meaning that you will be required to connect electronically at a specific time (Hawaii Standard Time) for live instruction and discussion. These classes will show the time and days of your class in your Student Center.
- Remote non-sync - Some other classes will be non-synchronous - meaning that they will not have a time associated with them and assignments will simply be linked to daily or weekly deadlines. These classes will say “TBA” in your Student Center.
- Online-only classes – The University has always offered a few online-only classes for students who planned to not be here on campus but wanted to still take coursework. We are still offering these courses for the Spring 2020 Semester. They are designated with section numbers 300-305. If you are taking all online-only courses, you must submit an online-only form to the Office of the Registrar to receive the online-only tuition rate. No University benefits apply to online-only students (such as merit scholarship etc.).
Grading for Spring
The traditional grading scheme will apply to spring (i.e. normal letter grades of A, B, C, D, and F). The P/NP option that was adopted for the Winter 2020 Semester will not apply.
Tuition for our remote classes will continue to be charged at the normal tuition rate.
Online-only tuition rates apply to students registered in 300-305 section classes only and who have submitted an online-only form to the registrar.
Merit scholarship awards will continue to be awarded to those taking remote classes (not online only) who meet the specific cumulative GPA at the end of the winter semester and are enrolled in at least 9 credits for the spring semester.
All federal financial aid or scholarship questions should be addressed to Financial Aid & Scholarship at firstname.lastname@example.org.
How does the Spring waitlist process work?
Waitlists are handled electronically by our student registration system. Here are the general rules:
- If a class is full but has an orange triangle in student registration, you may put yourself on the waitlist for this class
- The waitlist will run periodically and if a seat opens up in the class, the first person on the waitlist will be added as long as they are eligible (meaning they have met the pre-requisites, have no holds, have no time conflicts, are not repeating the class, and are not enrolled in a different section of the same class already). If the first student is ineligible, the system will continue through the waitlist and add the next eligible student.
- The waitlist continues to process up until 4 pm HST the Friday before school begins (April 24). At this time, the system will run one last time to add any students possible, and then the waitlists will be dropped. After this point, no waitlist will exist and the ADD/DROP process will apply.
How will Spring Add/Drop work?
Students may add/drop online through their Student Center (mybyuh) all the way until 5 pm HST, Friday, May 1.
If a class shows full, a student may email the instructor to request permission to add. If the instructor is able and willing to add a student, the instructor will respond by email. The student would then forward this email permission to any academic advisor before 5 pm HST on Friday, May 1 to be added to the class. This email must specify the following:
- Student Name and ID #
- Course name and number (i.e. ACCT 201)
- Section number and/or class number
- Name of instructor
Drops up to this time (5 pm HST, Friday, May 1) can all be done online by the student themselves from their student center (mybyuh). The exception is if you are trying to drop all your classes – in which case the student would need to discontinue (see https://advising.byuh.edu/advising-faq).
Late Add/Drop allowed?
The university will allow some changes to your class schedule after May 1 – we call this the one-week exception period.
The one-week exception period begins 5:01 pm HST, Friday, May 1, and goes until 5 pm HST, Friday, May 8.
Adds during this time are with permission from the instructor only, via email, and forwarded to Academic Advising or the Office of the Registrar. It is up to the instructor’s discretion to allow or not allow a student to add a class based on their perception of whether the student has missed too much of the course to catch up or not.
Drops during this time are with the permission of academic advising only. A student cannot drop a class themselves. They must request permission by email to have a class dropped. A $10 drop fee will be automatically charged to the student’s account for each class dropped.
Looking Forward to Fall 2020 Semester
Many of you have also been asking when you can register for the Fall 2020 Semester. That is great – we want you to be pro-active and register early. Here is the registration schedule for the Fall 2020 Semester.
- May 14 (Thur) Registration begins for students who have applied for graduation
- May 19 (Tues) Registration begins for students with 90+ credits and EIL students
- May 22 (Fri) Registration begins for students with 60+ credits
- May 26 (Tues) Registration begins for students with 30+ credits
- May 29 (Fri) Registration begins for students with fewer than 30 credits
This is referring to credits completed by that point, not in progress.
SAVE YOUR SPOT for FALL 2020 Semester
June 15, 2020, is the Save Your Spot (SYS) deadline to register for the Fall 2020 Semester. This will determine if students also qualify for Student Medical Benefit (SMB) for summer. If a student is full-time in spring (at least 8 cr) and full-time in fall (at least 12 cr) by the SYS deadline, the student will qualify for summer SMB as long as they are in Oahu, Hawaii. Those that are outside Oahu but still in the USA will qualify for emergency or urgent care and this visit needs to be coordinated with BYUH Health Center. Students outside the USA (International location) are not qualified for SMB. If students are unable to meet the SYS deadline for fall, their SMB will terminate on June 28, 2020. Students who take a Leave of Absence for the Spring 2020 Semester are not covered with SMB for either spring or summer. Please contact SMB support for any questions.
March 19, 2020
The Academic Advisory Center will remain open remotely for normal hours to assist you with all your academic advising needs. This means we will temporarily not be meeting with students face-to-face. However, students can contact and reach us in any of the following remote ways:
1. Email - see our Academic Advisors page for email contact info.
2. Phone- see our Academic Advisors page also for phone info.
If we do not answer, please make sure to leave a message. Doing so will automatically notify us by email that we have a message. If you don't leave a message, our phone system does not save the information that you tried to contact us.
3. Facebook- find us at Byuh Academic Advising to message us for help.
All forms can be signed and delivered to you electronically. We hope you are all safe and well and look forward to helping you in a new format during this time.
Your Academic Advising Team